Re-opening Payslips

This utility allows you to re-open the last pay period finalised or re-open previously updated pay periods in order to amend pay details for one or more employees. On re-opening a pay period, original pay details for each employee will be retained by the software allowing the user to amend accordingly.

To Re-open The Last Pay Period Finalised

To access this utility, click Payroll:

1) On the payment schedule bar, select the pay period you wish to re-open.

2) Click Re-Open Payslips on the menu toolbar.

3) Select the employees you wish to re-open payslips for.

4) Click Ok.

The selected employee(s) payslips will now be available for editing and finalising again.

To Re-open More Than One Pay Period

To access this utility, click Payroll:

1) On the payment schedule bar, select the pay period from where you wish to re-open payslips. Pay periods falling after the pay period selected will subsequently be re-opened.

2) Click Re-Open Payslips on the menu toolbar.

3) Select the employees you wish to re-open payslips for.

4) Click Ok.

The selected employee(s) payslips will now be re-opened from the pay period selected and will be available for editing and finalising again.

Re-opening Payslips And Impact On Your RTI Full Payment Submissions

If you have already submitted one or more Full Payment Submissions (FPS) to HMRC for the payslips you have re-opened, the following should be noted:

• After re-finalising the payslips, if the employee's pay date matches the pay date that was included in the original FPS, an amended FPS will not be created. Instead, the amendments made to the employee's payslip will be included in the next FPS created when the payroll is next updated, where the employee's year to date figures will be reconciled.
  
  
• Alternatively, an Additional FPS can be submitted to HMRC to inform them of the updated year to date figures for the employee. An Additional FPS can be prepared and submitted to HMRC within the RTI menu. 
  
  

• If a different pay date is used on the employee's payslip, a new FPS will be created - please note submitting a new FPS using a different pay date may cause reconciliation issues with HMRC.

  
  
• If, however, an FPS has been created but not yet submitted to HMRC, any amendments made to an employee's payslip will be automatically updated within the unsent FPS when the payslip is finalised again. If all employees' payslips are re-opened, the unsent FPS will be deleted altogether.

Making Corrections after 19th April following the end of the Tax Year

If you discover an error in any of the year to date totals submitted in your final FPS or Additional FPS for the tax year and it is now after 19th April following the end of the tax year, then only an Earlier Year Update (EYU) can be submitted.

An EYU simply reports the adjustment made in the payroll as opposed to reporting restated year to date totals for the tax year to HMRC.

For example:

If you previously submitted a year to date pay figure of £10,000 for an employee on your last FPS for the year, then realise that the figure should have been £12,000, after making the correction, the EYU will submit the change to the pay figure as ‘+£2000’.

• Re-open the payslips, make your amendments and finalise accordingly.
• In the RTI menu, select Earlier Year Update (EYU) from the New menu and submit to HMRC. 

For further assistance with preparing and submitting an EYU, please see the relevant help topic within the Support section.