HR, Other

To access this utility, go to Employees > Select Employee from listing > HR, OTHER. Complete the HR, OTHER section as follows:

Nationality

Enter the employee's nationality, if known. This is an optional field.

Passport number

If you have reviewed the employee's passport number as part of checking that they have the right to work in the UK, enter their passport number in the field provided. This information will subsequently be included in your RTI submissions.

Marital status

If known, select the employee's correct marital status from the drop down menu.

Job Title

Enter the employee’s job title, if applicable. 

PDF Password

If the employee wishes to receive password protected payslips or their P60 by email, enter the password that will be needed by the email recipient in order to open and view these attachments when received.

This password is usually set by the employee and can be a combination of letters and numbers. Alternatively, click "Randomise" to create a password for the employee.

Self service

Tick this option to enable access to the employee self service dashboard in BrightPay Cloud

Confidential

Tick this option to prevent users without the requisite permission from viewing this employee's information and pay details on BrightPay Cloud

Starting Salary

Enter the employee’s starting salary, if known. 

Employment Arrangements

If applicable, any employment arrangements made between the employer and employee can be entered here. 

Next Review Date

Enter a review date as a reminder that a review is pending. 

Medical

Enter any medical information relating to the employee, if known.

Notes

Enter any other notes of importance in this section.

Employee Photo

To add the employee’s photo to their record, double click on the photo icon and browse to where you have the photo saved. 

Emergency Contact

If desired, click to add emergency contact details.

YOUR EMPLOYEE RECORD IS NOW COMPLETE. CLICK 'SAVE' TO SAVE THE EMPLOYEE RECORD.