This utility allows you to re-open the last pay period finalised or re-open previously updated pay periods in order to amend pay details for one or more employees. On re-opening a pay period, original pay details for each employee will be retained by the software allowing the user to amend accordingly.
To access this utility, click Payroll:
1) On the payment schedule bar, select the pay period you wish to re-open.
2) Click Re-Open Payslips on the menu toolbar.
3) Select the employees you wish to re-open payslips for.
4) Click Ok.
The selected employee(s) payslips will now be available for editing and finalising again.
To access this utility, click Payroll:
1) On the payment schedule bar, select the pay period from where you wish to re-open payslips. Pay periods falling after the pay period selected will subsequently be re-opened.
2) Click Re-Open Payslips on the menu toolbar.
3) Select the employees you wish to re-open payslips for.
4) Click Ok.
The selected employee(s) payslips will now be re-opened from the pay period selected and will be available for editing and finalising again.
If you have already submitted one or more Full Payment Submissions (FPS) to HMRC for the payslips you have re-opened, the following should be noted:
If a different pay date is used on the employee's payslip, a new FPS will be created - please note submitting a new FPS using a different pay date may cause reconciliation issues with HMRC.
If you discover an error in any of the year to date totals submitted in your final FPS or Additional FPS for the tax year and it is now after 19th April following the end of the tax year, then only an Earlier Year Update (EYU) can be submitted.
An EYU simply reports the adjustment made in the payroll as opposed to reporting restated year to date totals for the tax year to HMRC.
For example:
If you previously submitted a year to date pay figure of £10,000 for an employee on your last FPS for the year, then realise that the figure should have been £12,000, after making the correction, the EYU will submit the change to the pay figure as ‘+£2000’.
For further assistance with preparing and submitting an EYU, please see the relevant help topic within the Support section.
Need help? Support is available at 0345 9390019 or [email protected].