Paying Employees

In order to assist the user in paying their employees, a dedicated reporting and bank payment file facility is available in BrightPay.

After finalising your payroll period in Payroll, simply select 'Pay Employees' on the menu toolbar.

Employees Paid by Cash

For employees paid by cash, select the Cash Payments tab heading. All employees whose payment method is cash will be displayed on the screen and the report will show the breakdown of the cash payment to these employees.

1) To print the Cash Report, simply click the Print button at the top of the screen.

2) To export the Cash Report report, click the Export PDF button within the Print facility and save to a location of your choice.

Employees Paid by Cheque

For employees paid by cheque, select the Cheque Payments tab heading. All employees whose payment method is cheque will be displayed on the screen and the report will show the breakdown of the cheque payments to these employees.

1) To print the Cheque Payments Report, simply click the Print button at the top of the screen.

2) To export the Cheque Payments Report report, click the Export PDF button within the Print facility and save to a location of your choice. 

Employees Paid by Credit Transfer

For employees paid by credit transfer, select the Credit Transfers tab heading. All employees whose payment method is credit transfer will be displayed on the screen and the report will show the breakdown of the credit transfer payments to these employees.

1) To amend the amount to be paid by credit transfer to an employee, simply type in the amount required in the Amount field.

2) To print the Credit Transfer Report, simply click the Print button at the top of the screen. 

3) To export the Credit Transfer Report report, click the Export PDF within the Print facility and save to a location of your choice. 

Paying Employees using a Bank Payment File

For employees paid by credit transfer, a Bank Payment File can be created to upload through your banking software:

Please note: to be able to use this option, employer bank details must first be entered within your Employer utility and you must have approval from your bank to submit bank payment files to them.

Information on adding employer bank details can be found here

1) Select the Credit Transfers tab heading.

2) Select the employees you wish to include in the bank payment file on the left hand side.

3) To create the Bank Payments File, click Bank File on the menu toolbar.

4) Select the Bank Account you wish to pay from and select the appropriate bank File Format.

5) Click Save to save the bank file to a location of your choice. The bank payment file is now created and can be uploaded through your bank facility when ready.