HMRC have advised that they are having intermittent issues and delays with RTI submissions and responses. Work is urgently being carried out to fix the issue.

NOTE: You are viewing documentation for a previous tax year version of BrightPay. Click here to view the documentation for the current 2024/25 tax year version.

Recording an Employee's Annual Leave

To record annual leave taken by an employee:

click 'Employees' and select the required employee from the listing.

Select 'Calendar' on the menu toolbar to display the employee's calendar on screen:

Select the required date or range of days
Select Annual Leave from the listing of leave types offered on the right side of the calendar
The selected day/date range will be flagged in yellow which is associated with this leave type

BrightPay will keep a track of an employee's annual leave entitlement based on the annual leave entitlement method set for them:

An employee's annual leave entitlement method can be set within the Employment section of their employee record:

For employees whose annual leave entitlement method is one of the following:

set number of annual leave days
accrued by number of working days
accrued by number of hours worked (set hours per day, excluding overtime)
accrued by number of hours worked (set hours per day, including overtime)

Part days can be allocated by selecting the applicable date on the calendar and using the dedicated option to the right of the calendar to adjust accordingly.

For employees whose annual leave entitlement method is one of the following:

accrued by number of hours worked (irregular hours, excluding overtime)
accrued by number of hours worked (irregular hours, including overtime)

Hours can be allocated by selecting the applicable date on the calendar and using the dedicated option to the right of the calendar to adjust accordingly.

Adjusting an Employee's Annual Leave Entitlement

By default, BrightPay will calculate an employee's annual leave entitlement based on the statutory annual leave entitlement of 5.6 weeks (12.07% for hourly paid employees). This can be adjusted by the user, if required e.g. an employee is awarded more due to long service.

Within the employee record, select the employee's Employment tab
Amend their Annual Leave Entitlement accordingly
Save changes

Should the employee be paid by the hour, the percentage applied will also adjust accordingly:

Need help? Support is available at 0345 9390019 or [email protected].

BrightPay Licence Terms and Conditions Coronavirus (Covid-19) - Guidance for BrightPay users

BrightPay's Covid-19 Resources Hub CJRS Flexible Furlough Scheme - effective from 1st July 2020Covid-19 SSP & the SSP Rebate SchemeHow to use BrightPay if you need to work from home

Important Information for Mac Users Bureau Enhancements - Useful Functionality for Bureau Licence Holders

Agent Settings Client Details BrightPay Startup Window Batch RTI Submissions Exporting Client Documents Importing Multiple Employers from CSV File Bureau Statistics Report Updating Existing Employee Details from a CSV File Importing Saved Reports from another BrightPay Data File

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Employee Details

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Attachment of Earnings

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Year End - Frequently Asked Questions Year-End Procedure for Tax Year 2020-21 - 5 Step Guide

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Rates & Thresholds 2020-21 Rates & Thresholds 2019-20 Rates & Thresholds 2018-19

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Annual Leave Entitlement Methods in BrightPay Adjusting an Employee's Leave Entitlement Recording an Employee's Annual Leave Viewing/Printing Employees' Annual Leave Entitlement Processing Holiday Pay Annual Leave Request Form Holiday Entitlements - Useful Information

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