Annual Leave Entitlement Methods in BrightPay

The following Annual Leave Entitlement Methods are available in BrightPay:

• set number of annual leave days
  
  
• accrued by number of working days
  
  
• accrued by number of hours worked (set hours per day, excluding overtime)
  
  
• accrued by number of hours worked (set hours per day, including overtime)
  
  
• accrued by number of hours worked (irregular hours, excluding overtime)
  
  
• accrued by number of hours worked (irregular hours, including overtime)

An employee's annual leave entitlement method can be set within the Employment section of their employee record:

Set number of annual leave days per year 

• This method allows an employee a set number of  annual leave days without any recognition of time worked
  
  
• The total number of days allowed by the employer for the annual leave year is entered when setting up the employee record - this can be amended at any time
  
  
• The employee calendar will show a full entitlement to the set number of days (for example 28 days) from the start of the annual leave year without pro-rata, any dependence on time worked and regardless of working days
  
  
  

Accrued by number of working days

• This method is based on the number of days worked per week by the employee
  
  
• Current statutory holiday entitlement is used as the basis of the leave calculation. For example, an employee works 3 days a week. Their leave is calculated by multiplying 3 by 5.6, which equates to an entitlement of 16.8 days of annual paid leave

Accrued by number of hours worked (set hours per day, excluding overtime)

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (excluding hours marked as overtime hours)*
  
  
• The employee's pay must be entered by the hour
  
  
• The number of hours worked per pay period (excluding overtime hours) is used as the basis of the leave calculation. 
  
  
• The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (set hours per day, including overtime) 

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (including hours marked as overtime hours)*
  
  
• The employee's pay must be entered by the hour
  
  
• The number of hours worked per pay period (including overtime hours) is used as the basis of the leave calculation. 
  
  
• The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (irregular hours, excluding overtime)

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (excluding hours marked as overtime)*
  
  
• The employee's pay must be entered by the hour
  
  
• The number of hours entered per pay period (excluding overtime hours) is used as the basis of the leave calculation
  
  

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (irregular hours, including overtime)

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (including hours marked as overtime)*
  
  
• The employee's pay must be entered by the hour
  
  
• The number of hours entered per pay period (including overtime hours) is used as the basis of the leave calculation
  
  

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Viewing/Printing an Employee's Annual Leave Entitlement 

To view/ print a detailed breakdown of an employee's annual leave entitlement at a particular date, select the date required on the employee's calendar and click the 'Edit' button on the right hand side of the screen:

A detailed breakdown of the employee's annual leave entitlement will be displayed on screen:

• to print a copy of this, click 'Print' on the toolbar
  
  
• to export to PDF, click 'Export' on the toolbar
  
  
• to subsequently view or print annual leave entitlement summaries for more than employee, this can be done by clicking 'Multiple Employees' on the toolbar