We are pleased to announce that BrightPay Payroll Software 2025/26 for both Desktop and Cloud is available to download now.

Due to a large number of calls and emails your wait time may be a little longer than usual. We appreciate your understanding during this busy period.

Click here to access our Year End Hub

Payroll Journals - Overview

BrightPay's payroll journal feature allows users to create wages journals from the finalised payslips for upload into specific accounting softwares.

23-24 BrightPay currently supports the CSV formats for four accounting software providers. These are:

Kashflow
Quickbooks (Desktop version)
Sage Accounts
Xero

23-24 BrightPay also offers API integration with the following accounts packages:

ClearBooks
FreeAgent
Kashflow
Quickbooks (Online)
QuickFile
Sage Business Cloud Accounting
Xero
Zoho Books

A 'generic' journal option is also available for users to create their own journal, as required.

For assistance with each of the above, please refer to the dedicated help topic within the 'Payroll Journals' section.

Need help? Support is available at 0345 9390019 or brightpayuksupport@brightsg.com.

BrightPay (Cloud) System Requirements BrightPay's Employer Tax Rate Card 2025-26 BrightPay (Cloud) Service Infrastructure What's New in BrightPay?

Logging into BrightPay with your Bright ID

Features not yet available in BrightPay Moving to BrightPay cloud

Why BrightPay cloud FAQs - Feature Comparison FAQs - Making the Move FAQs - Pricing FAQs - Moving from BrightPay Connect FAQs - Support for BrightPay FAQs - CIS

What's happening to BrightPay for Windows/Mac?Introduction to BrightPay Getting Started

Getting Set up in BrightPay Creating an Organisation Add or Import an Employer

Starting the New Tax Year

How do I start processing 2025-26 payroll?Starting the new tax year - FAQs Importing From 24-25 BrightPay

Importing Into BrightPay from BrightPay Windows/Mac Moving to BrightPay from another payroll software

Importing into BrightPay Methodology used in BrightPay Importing Employees - List of Employee Data that can be Imported into BrightPay Moving to BrightPay mid-year - Recoverable Amounts to Date Moving to BrightPay mid-year - Employment Allowance Moving to BrightPay - Continuing Auto Enrolment from a previous software Moving to BrightPay mid-year - Directors Importing from SAGEImporting using a CSV File - Other software Importing using an FPS File - Other Software

User Management

Overview of User Roles & Permissions Team Member Roles Inviting a User

Two Factor Authentication - Users

Enabling Two Factor Authentication Selecting Method to Receive Verification Code Two Factor Authentication FAQs

Employer Details

Adding a New Employer Adding/Amending Employer Details Adding/Amending Departments Adding/Amending Hourly Rates Adding/Amending Daily Rates Adding/Amending Piece Rates Adding/Amending Deduction Types Adding/Amending Addition Types Adding/Amending Savings Scheme Adding/Amending Bank Accounts

Employee Details

Personal Employment Starter/Leaver Payment Tax, NICs, RTI HR, Other Generating Employee Works Numbers Adding New Employees from a CSV File Updating Existing Employee Details from a CSV File

Coding Notices Payroll Calendar Processing PayrollImporting Pay Data using CSV File

Importing Periodic Payments using CSV file Importing Daily Payments using CSV File Importing Hourly Payments using CSV File Importing Additions using CSV File Importing Deductions using CSV File Importing Notes using CSV File Importing Payments, Additions & Deductions in a single CSV File CSV Import Preferences

Distributing Payslips

Printing Payslips Emailing Payslips Exporting Payslips Customising Payslips

Paying Employees

Paying Employees by Cash Paying Employees by Cheque Paying Employees by Credit Transfer & Creating a Bank File Paying Employees by Modulr

Reporting Contracted Hours - Hourly Bands for FPS Full Payment Submission (FPS)Additional Full Payment Submission Employer Payment Submission

Common HMRC Error Messages Analysis

Saved Reports Creating a New Report Viewing Reports Editing Reports Saving Reports Printing/Emailing Reports Exporing Reports

Payroll Journals

Payroll Journals - Overview BrightBooks ClearBooks QuickbooksQuickFile SageXeroZohoBooks Creating a Generic Payroll Journal Nominal Ledger Mapping - Custom Items (e.g employment allowance)

Recording Payments to HMRC P30 & P32 Paying HMRC - Useful HMRC Guidance Paying HMRC using Modulr

Making Corrections in Payroll

Re-opening Payslips Editing a Pay Schedule

Setting up a Director Directors' NIC Directors appointed during the tax year

Off-Payroll Working (IR35)Starters

Setting up a new employee mid-year New Starter Checklist

Processing a Leaver Printing/Emailing/Exporting a P45 Processing Payments After Leaving

Student Loan Deductions Postgraduate Loan Deductions Attachment of Earnings

Attachment of Earnings (Northern Ireland)Child Support Deductions from Earnings Order (DEO)Civil Judgment Debt Attachment of Earnings Order (County Court)Council Tax Attachment of Earnings Order (CTAEO) - England Council Tax Attachment of Earnings Order (CTAEO) - Wales Current Maintenance Arrestment (CMA)Direct Earnings Attachment Magistrates Court Attachment of Earnings Order Maintenance Attachment of Earnings Order Other Attachment of Earnings Orders

Expenses & Benefits

Expenses & Benefits - Overview Expenses & Benefits - Setting the Tax Accounting Method Applying an Expense or Benefit in BrightPay Expenses & Benefits - P11D & P11D(b) End of Year Return

Pensions (outside of Automatic Enrolment)Payroll Giving Year End

Year End - Frequently Asked Questions Year End Checklist for Tax Year 2024-25 Year End - Support Hub 2024-25 Year End - Video Tutorial Year-End Procedure for Tax Year 2024-25 - 5 Step Guide

Rates & Thresholds at a Glance

Rates & Thresholds at a Glance 2023-24 Rates & Thresholds at a Glance 2024-25 Rates & Thresholds at a Glance 2024-25

Tax Codes - Overview Tax Rates and Thresholds for 2025-26 Tax Rates and Thresholds for 2024-25 Scottish Rate of Income Tax (SRIT)Welsh Rate of Income Tax 50% Overriding Regulatory Limit

National Insurance

NIC Category Letters NIC Thresholds & Rates for 2025-26 NIC Thresholds & Rates for 2024-25 State Pension Age & BrightPay Directors' NIC Directors' NIC - where appointed during the Tax Year

National Minimum Living Wage

National Minimum Wage and National Living Wage - April 2025 National Minimum Wage and National Living Wage - April 2024

Mileage Allowance Payments (MAPs)Employment Allowance Apprenticeship Levy Termination Awards & Sporting Testimonials Gender Pay Gap Reporting Statutory Payments

Statutory Payment Rates for 2025-26 Statutory Payment Rates for 2024-25 Statutory Sick Pay Statutory Maternity Pay Statutory Adoption Pay Statutory Paternity Pay (Birth)Statutory Paternity Pay (Adoption)Statutory Shared Parental Pay (Birth)Statutory Shared Parental Pay (Adoption)Statutory Parental Bereavement Pay Statutory Neo-Natal Pay

Employee Self Service Portal

BrightPay Employee Self Service Portal - Overview Enabling Employee Access to Self Service Portal Disabling/Editing Employee Access to Self Service Configuring Employee Self Service Options Inviting Employees to use Self ServiceEmployee Self Service PortalResources

Two Factor Authentication - Employees

Enabling Two Factor Authentication for Employees Selecting Method to Receive Verification Code Employee Two Factor Authentication FAQs

Manager's Portal

Manager's Portal - Overview ManagersManager's Portal - Processing Requests

BrightPay Client Portal

Client Portal - Overview Adding Users for the Client Portal Options for Users on the Client Portal Dashboard - Client Portal Client Portal - EmployerClient Portal - PayrollClient Portal - Employees

Payslip Translations Batch Processing Payroll

Batch finalise currently open pay period Batch check for coding notices Batch send outstanding RTI submissions

Gross CIS deductions CIS Deductions Suffered FAQs - CIS

Employment Verification

About Employment Verification How to Opt Out Employers - Frequently Asked Questions (FAQs)Employees - Frequently Asked Questions (FAQs)

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