Additional Statutory Paternity Pay (Birth)

In this tutorial we will demonstrate how to enter Additional Statutory Paternity Leave for eligible employees and how to apply Additional Statutory Paternity Pay for Birth.

Firstly, select ‘Payroll’ followed by the employee’s name on the left to access their payslip

Under ‘Statutory Pay’, click the ‘Calendar’ button and on the employee’s calendar, select the start of leave date.

Click the ‘Parenting Leave’ option at the bottom right of the screen and choose ‘Additional Paternity Leave’ from the list

On the Additional Paternity Leave screen, complete the ‘Mother’s Statutory Maternity Pay/ Maternity Allowance’ details accordingly.

The expected week of childbirth, qualifying week and the last day of the 39th week of the Maternity Pay Period will be automatically calculated.

Under ‘Additional Paternity Leave Dates’, ensure the employee’s start of leave date is correct. The start of leave date must be no sooner than twenty weeks after the birth date and there must be at least two weeks of the Maternity Pay Period remaining. Also select the employee’s length of leave from the drop down menu.

Under the ‘Payment, Entitlement & Calculation’ section, select the payment method you would like to apply for the employee’s ASPP – either according to statutory pay weeks or by aligning to the employee’s pay period.

Bright Pay will automatically calculate the employee’s average weekly earnings to determine whether the employee is entitled to ASPP. However should you wish to override this automatic calculation, simply untick the box provided and manually enter the employee’s average weekly earnings.

To retain the information entered, click ‘Save’. The employee’s calendar will automatically be updated with their additional paternity leave.

Press ‘Close’ to return to the employee’s payslip. Bright Pay will automatically calculate and apply any ASPP due when the additional paternity leave period begins.

In the event that sufficient historical payroll data isn’t available within Bright Pay to calculate the employee’s average weekly earnings but you are aware that they are entitled to receive ASPP based on previous payroll records, simply click on the ‘Edit’ button and tick to ‘override the average weekly earnings calculation’, followed by the average weekly earnings amount.

To view or edit the employee’s additional paternity leave details at any time, click ‘Edit’ followed by ‘View/ Edit Details … ‘

Bright Pay will continue to apply any ASPP due until the additional paternity leave end date is reached.

Should an employee attend work during their additional paternity leave, they will be able to work for up to 10 days without losing any ASPP. These days are known as ‘Keeping In Touch’ days.

To record Keeping In Touch days, firstly click the ‘Calendar’ button within the ‘Statutory Payments’ section on the employee’s payslip.

On the employee’s calendar, highlight the day or days the employee is attending work, then select the ‘Keep In Touch Day’ option on the right hand side.

Once an employee has used up their 10 Keeping in Touch days, they will lose a week’s ASPP for any further week in which they work during their additional paternity leave. Bright Pay will automatically apply this rule in the payroll when the number of keeping in touch days entered on an employee’s calendar exceeds 10.