Importing From The Previous Tax Year

BrightPay 2019/20 (effective for pay periods on or after 6th April 2019) is available to download from mid March 2019.

Each annual installation of BrightPay installs separately to each previous tax year version. Therefore, once installed, you will see a new icon appear on your desktop for you to access BrightPay 2019/20:

If you used BrightPay 2018/19,  you will need to instruct BrightPay 2019/20 to import your employer data files and all associated employee data records from 2018/19 into 2019/20 by following the steps below:

1) First establish the location of your 2018/19 BrightPay employer data file(s). You can do this by simply hovering over an employer name on your 2018/19 starting screen (as shown). The location from which the employer data file opens will be displayed on screen:

2) Open the BrightPay 2019/20 software

3) Click 'Import Employer' followed by 'Import BrightPay 2018/19 files(s)...' 

4) Browse to the location of your 2018/19 employer data files, highlight the employer data file and simply select Open.

5) If you are importing multiple employer data files: 

Either: 

• Hold the Shift key on your keyboard and select the first and last employer data file that you wish to import and all employer files within the start and end range will be selected.

Or:

• Hold the Ctrl key on your keyboard and individually select the employer files you wish to import. 

6) Select Open

7) All selected 2018/19 employer files will now be imported into BrightPay 2019/20 and will be listed on your 2019/20 Open Company screen. 

Please note: if the employer file is password protected, the password will be the same as the previous year.

Please note: All employee data records will be reset for the start of the new tax year and all associated 2018/19 budgetary changes will be applied as per HMRC instruction. 

What HMRC require before commencing payroll from 6th April 2019

Employees without a new tax code

Carry forward the authorised tax code from the employee's 2018/19 payroll record to their 2019/20 payroll record. Authorised codes include BR, SBR, D0, SD0, D1, SD1, SD2 and NT.

However, if you have received a 2018/19 tax code on a form P6 too late to use in 2018/19, carry forward this code instead.

• Add 65 to any tax code ending L, for example 1185L becomes 1250L
  
  
• Add 71 to any tax code ending in M
  
  
• Add 59 to any tax code ending in N

Do not copy or carry over any ‘week 1’ or ‘month 1’ markings.

Please note: BrightPay will automatically uplift all L codes by 65, all M codes by 71 and all N codes by 59 and will remove any Week 1 or Month 1 tax marker on import from 2018/19 BrightPay into 2019/20 BrightPay.

Employees with a new tax code

Keep and use the form P9(T) or other tax code notification with the most recent date on for each employee.

HMRC advises to:

  • scrap any form P9(T) or other tax code notification for the same employee with an earlier date

  • copy the tax code from the form P9(T) or other tax code notification onto your payroll record

  • update any tax codes where you have received form P9(T) or other tax code notification after you have set up your payroll records.